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Park Reservations Application Form

Submission of this application constitutes a request to use park space for the purpose of an event and does not guarantee event approval. To avoid any misunderstandings, please read the TERMS AND CONDITIONS section below.

PLEASE NOTE: APPLICATIONS MUST BE RECEIVED AT LEAST ONE (1) MONTH PRIOR TO EVENT DATE. LATE APPLICATIONS MAY NOT BE PROCESSED OR APPROVED.

Please be advised that your event should not be advertised until the City is satisfied, in its sole discretion, that all conditions established for park space usage have been approved and has communicated this to you in writing.

(* denotes a required field)
APPLICANT INFORMATION
*Applicant Name: Organization:
*Address: *City:
*Province: *Postal Code:
*Work/Home Phone: Cell Phone:
*Email: Fax:
Website:
Alternate Contact: Alternate Cell Phone:
*On Site Contact: *On Site Cellphone:

*Type of Organization: Other Organization Type:


EVENT INFORMATION Name of Event:

Please specify which park you are requesting.
* Note: Dates and Times need to include setup and takedown activities.

Select Park

*Anticipated Attendance (Including organizers, volunteers, participants and spectators)

*Type of Event (Please choose only one event type):




Other Event Type:

What is the primary purpose of your event? Other Primary Purpose:

Additional Details:
Will your event be open to the public or private (by invitation)?
Are participants required to register or purchase tickets for your event?
* Note: Although you may book park space for event use, your event does not have exclusive use of the park. You may not fence off the park in a manner that prohibits access through the park.


EVENT LOGISTICS & REQUIREMENTS APPROVALS AND DOCUMENTATIONS ARE REQUIRED 10 DAYS PRIOR TO THE EVENT DATE
Please submit all documentation to ParkReservations@SaintJohn.ca





If Yes to Sponsors, please specify who the sponsors are and what their presence will be at your event.

Or Add Attachment: (You may upload doc(x), txt, pdf, or jpg files)


A SITE PLAN and ROUTE MAP (Walk/Run) clearly indicating the area(s) you intend to use and the setup of your event.

Or Add Attachment: (You may upload doc(x), txt, pdf, or jpg files)


Please provide a full description of event activities below:

Or Add Attachment: (You may upload doc(x), txt, pdf, or jpg files)


Temporary Structures (e.g., tents, stage, generator, portable washrooms, etc....) If Yes, please describe (including quantity and dimensions).
Or Add Attachment: (You may upload doc(x), txt, pdf, or jpg files)


* Note the City of Saint John and Staff are not responsible to provide the following items, but will try to accommodate dependent on availability and resources.

Electrical Access Vehicle Pass Bandstand (King Square)

# of Barricades # of Pylons # of Garbage Cans

* Note: picnic tables and BBQ's are limited and not at every location. Please see amenities section for each park facility.

PLEASE NOTE: Upon approval of your Park Event Permit application, additional applications and permits may be required for other City of Saint John Departments.


STANDARD PERMIT REQUIREMENTS FOR SPECIAL EVENTS THE FOLLOWING ARE INCORPORATED INTO, AND FORM PART OF, THE PERMIT AGREEMENT: INSURANCE REQUIREMENTS:

THE LICENSEE MUST OBTAIN COMPREHENSIVE GENERAL LIABILITY INSURANCE PROTECTING THE CITY OF SAINT JOHN AGAINST LIABILITY FOR BODILY INJURY, DEATH OR PROPERTY DAMAGE, ARISING OUT OF THE EVENT. BY PROVIDING PROOF OF INSURANCE NAMING THE ‘CITY OF SAINT JOHN’ AS AN ADDITIONAL INSURED WITH MINIMUM LIMIT OF $2,000,000 COMMERCIAL GENERAL LIABILITY INSURANCE AGAINST THIRD PARTY CLAIMS FOR BODILY INJURY, DEATH, PROPERTY AND LOSS OF USE. (NOTE: A HIGHER LIMIT OF LIABILITY INSURANCE MIGHT BE REQUIRED DEPENDING ON EVENT SPECIFIC DETAILS (TRAFFIC IMPACTS, ATTENDANCE NUMBERS, LOCATION LENGTH OF EVENT). MAXIMUM DEDUCTIBLE $5,000.00 PER OCCURRENCE, WITH A CROSS LIABILITY CLAUSE. ACCEPTABLE PROOF OF INSURANCE MUST BE RECEIVED BY THE CITY OF SAINT JOHN PRIOR TO THE USE OF ANY FACILITIES COVERED UNDER THIS PERMIT. NOTE: THE FOREGOING SATISFIES THE CITY'S MINIMUM INSURANCE REQUIREMENTS. THE CITY DOES NOT WARRANT THAT THIS INSURANCE IS ADEQUATE FOR THE LICENSEE'S NEEDS. BY ACCEPTING THIS PERMIT, THE LICENSEE ACKNOWLEDGES SOLE RESPONSIBILITY FOR OBTAINING WHATEVER COVERAGE THE LICENSEE DEEMS NECESSARY. * INSURANCE CAN BE OBTAINED THROUGH ANY INSURANCE AGENT. FOR YOUR CONVENIENCE,

TERMS AND CONDITIONS:

1. THE LICENSEE IS RESPONSIBLE FOR ENSURING THAT: THE ASSIGNED AREA IS APPROPRIATE FOR THE ACTIVITY; THE ACTIVITY IS CONDUCTED IN A SAFE, ORDERLY MANNER; THE ACTIVITY IS RESTRICTED TO THE ASSIGNED AREA; THE EVENT ACTIVITIES DO NOT INTERFERE WITH OTHER PARK USERS.
2. ANY PROPERTY DAMAGE WHICH OCCURS DURING THE PERMITTED EVENT, SET-UP OR TAKE-DOWN, IS THE RESPONSIBILITY OF THE LICENSEE.
DAMAGE TO PARK PROPERTY SHOULD BE REPORTED IMMEDIATELY. IT WILL BE ASSESSED AND REPAIR COSTS BILLED TO THE LICENSEE.
3. THE LICENSEE IS RESPONSIBLE FOR LEAVING THE AREA CLEAN AND LITTER-FREE AND MAY BE BILLED FOR ANY SUBSEQUENT COST INCURRED BY THE CITY FOR CLEAN-UP.
4. IF TRAFFIC CONTROL IS REQUIRED, SAINT JOHN POLICE DEPARTMENT AND THE CITY’S ENGINEERING DEPARTMENT MUST BE CONSULTED.
5. ALL PERMITTED GROUPS MUST USE SPORTS FIELD WHITING (NON-TOXIC) WHEN MARKING CITY OF SAINT JOHN PARKS.
6. THE CITY OF SAINT JOHN RESERVES THE RIGHT TO CANCEL AN EVENT OR ACTIVITY FOR ANY REASON AND SHALL NOT BE RESPONSIBLE FOR ANY ASSOCIATED OR RESULTANT COSTS OR DAMAGES.

PARKS AND RECREATION BY-LAWS REQUIRE THAT UNLESS SPECIFICALLY PERMITTED:

1. VEHICLES ARE NOT TO BE DRIVEN ONTO GRASSED AREAS OR RESTRICTED ACCESS AND SERVICE ROADS AT ANY TIME. NON-PERMITTED VEHICLES MAY BE TOWED.
2. SERVICE OF FOOD IS SUBJECT TO DEPARTMENT OF HEALTH REQUIREMENTS.
3. THE SALE OF GOODS, THE COLLECTION OF AN ADMISSION FEE, OR THE OPERATION OF A CONCESSION IS PROHIBITED.
4. THE OPERATION OF A PUBLIC ADDRESS SYSTEM, OR AMPLIFIED MUSIC, IS NOT PERMITTED.
5. "NO ALCOHOLIC BEVERAGES ARE TO BE DISPENSED, SOLD OR CONSUMED IN THE PARK AT ANY TIME.
6. SIGNAGE, BANNERS OR ADVERTISEMENTS ARE NOT PERMITTED.
7. THE ERECTION OF STRUCTURES, FENCES, POLES, TENTS, STAGES, BLEACHERS, PORTABLE TOILETS, THE USE OF FIRE OR FIREWORKS, OR THE INSTALLATION OF ELECTRICITY IS PROHIBITED.

PARK USERS MUST CARRY THE PERMIT AND PRESENT IT UPON REQUEST. PERMITS WILL BE REVOKED IN THE EVENT OF A BREACH OF ANY APPLICABLE LAWS, BY-LAWS, OR CONDITIONS. NON-COMPLIANCE MAY ALSO RESULT IN ADDITIONAL CHARGES.