The City’s Legislative Services focus on the activities of our 11 member elected Common Council. Common Council establishes the policies that guide the delivery of all City Services, and enacts by-laws that regulate a wide range of property related and other issues within the City.
The Common Clerk is the official link between the Council and the public; is the official signing officer for the City; is responsible for all decisions under the Right to Information and Protection of Privacy Act; and is required for the activation and functioning of Council meetings.
Some responsibilities of the Clerk’s Office:- Provides policy and procedural advice to the Mayor and Council, and staff
- Develops and maintains a formal Electronic Records & Information Management System and related policies and procedures
- Develops and leads the Corporate Records and Information Management strategy
- Maintains and protects the official and permanent records of the City
- Manages access to information and protection of privacy
- Provides administrative support to the Mayor and Council, and other boards
- Responds to public and employee inquiries regarding historical records
- Creates the weekly council agenda and packet, and prepares minutes
- Maintains and archives all official records, contracts and deeds