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Night Market on South Market Street

Hosting an Event

Planning to host an event in a public space in the City of Saint John? The City's Special Events Team is here to help!

Our team can help answer your questions and provide guidance about which municipal spaces are available, municipal bylaws that apply, permit requirements and event planning best practices.

All community events on municipal property require City approval to reserve the space and ensure the safety and success of all the event elements. Approval is contingent on many factors including the nature of the request, venue availability, completion and submission of all necessary event requirements. Submission of an event application constitutes a request for use of a public parks space or street closure for the purpose of an event and does not guarantee event approval.

Depending on the size and scope of your event, you may be approved as early as 2 weeks, however a minimum of 4 weeks and sometimes longer than 16 weeks may be required to review and process your application.

The City of Saint John reserves the right to revoke access and/or cancel an event up to and including the day of the event or at any time during an event.

Application for Special Events

The Special events task force will review each application from the perspective of each of the respective departments and assess the event compliance with the Public Space Events and Street Events Policy of City of Saint John.

The City of Saint John (“City”) reserves the right to revoke access and/or cancel an event up to and including the day of the event or at any time during the event.

Event Application
On Site Liaison will be the present at the event site from set up to tear down. On-Site Liaison will be the emergency contact for the event
Business Information
Address
Is your group a non-profit /Charitable organization?
Is this primarily fundraising event?
Event Details
Is this a recurring event?
Is there an attendance fee to the public?
Please indicate the type of event you are proposing
Will there be alcohol sale. Distribution or consumption on site?

*A license must be obtained from the Department of Public Safety’s Licensing services Division prior to this aspect of the event being approved by the City. 
*A fire inspection of your site will be required by NB Liquor
*Requests for events being held on Municipal property that involve the sale, distribution or consumption of alcohol must be submitted no late than 90 working days before your event. A 120 dollar fee for temporary re-zoning applies. The application can be found here: PDF 
* Where liquor will be served or sold at a Street Event, the organizers shall obtain and maintain in full force a Commercial General Liability insurance policy with limits of not less than $500,000, naming the City of Saint John as “Additional Insured”; and additional liquor liability insurance shall be obtained. Evidence of all required insurance coverage(s) should be uploaded on the attachment. 
 

Will there be music -live/recorded?

*If yes, you should contact SOCAN (Society of Composers, Authors, and Music Publishers of Canada about licensing. www.socan.com

Will you be using sound amplification system?

* If yes, you may be required to apply for an exemption to By-Law No. M-22 “A By-Law Respecting Disturbance by Noise”.

Will you be using the generator?

* Any generator on site is required to have metal barricades around it for safety purposes.

Will you require power access from the City of Saint John supplied sources?

*If you are drawing considerable power from the City supplied source, you may be required to compensate the City for its use. Special Events Coordinator will follow up to discuss your needs. 
 

Will you need parking space outside your event area?

*If Yes, please list them below and indicate it on the site map.
-Parking for space for loading into the event location
-Parking space for erection of temporary structures
-Bus parking
-Barrier free parking for persons with disabilities
-other
*Depending on location and timing of request, parking fees may apply. If granted parking permits for the above, the permit must be displayed in the vehicle at all times.

City Resources

A limited amount of City services may be made available to event organizers. There may be fees associated with these requests. The cost of staff time and transporation of the items are taken into consideration when approving or not approving these instances, event organizers will be responsible for pick and return of the requested items.

Are you requesting City resources?
Services required
Waste Management
Will you be providing recycling stations for event patron?
*Note: The use of recycling stations is strongly encouraged.
EVENT STRUCTURES
Will your event have Amusement Rides on City Property?
Describe the vendors your event will host
All food vendors will need to display their food permit and licensing for the event
*The organizer is responsible for ensuring a permit is obtained from the fire department for any open fires. This permit application requires 30 working days before the event.
Attachments
*Note: Where a special event is held on Municipal Lands, a person or group-other than City deaprtments, boards, agencies, and commissions and agents of the City of Saint John have to carry third party liability insurance for the Street Event. Wheather all or part of the event takes place on or passes over City of Saint John public property the Event Organizers may have to abtain and maintain in full force a commercial General Liability insurance policy with limits of not less than $2,000,000, naming the City of Saint John, as an “. Additional Insured”
One file only.
256 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.
Fire safety, Security plan, emergency response plan for traffic control, missing person, bomb threat, protest, and assault.
Maximum 5 files.
256 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.
MANDATORY for all events needing street closures.
One file only.
256 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.
Maximum 4 files.
256 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods, gif, jpg, jpeg, png.
One file only.
256 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods, gif, jpg, jpeg, png.
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